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Business Planning Assistant Manager

NinjaVan

Operations

Metro Manila, Philippines

Posted on Tuesday, March 7, 2023

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Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries. In January 2018, we raised one of the largest Series C rounds ever in Southeast Asia and are well-positioned for our next phase of rapid growth.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

The Business Planning Assistant Manager plays a key role in supporting Ninja Van’s leadership team in enabling the rhythm of business to individual performance, specifically to Ninja Van Philippines. The role will also be responsible for orienting the growth of the organisation towards a shared direction, whilst honing effectiveness in communications, operational excellence, knowledge management and process improvement.

The position will sit within the Business Operations unit and will possess a strong grasp of the country’s strategy and goals, be familiar with the responsibilities of our business functions, partner closely with the Regional and Country stakeholders to align their Key Performance Indicators (KPIs) and advocate the use of data to drive objective performance conversations at every level of Ninja Van PH.

The team delivers against two functional pillars, namely 1. Core Operations (Data management for our KPIs/business metrics, program implementation and governance) and 2. Knowledge Management & Optimisation (Strengthen our internal policies and build advocacy through education and engagement).

Key activities include partnering with the Regional, Country management team, and Planning teams to manage the annual corporate strategic planning process across Ninja Van PH, leading the development of KPIs, engaging country management stakeholders through education and engagement, and general management of progress and timelines of key initiatives across the Ninja Van PH.

Main Duties

Support end-to-end annual goal setting process across Ninja Van PH
Support the identification of dependencies and key support areas across the organisation, and translate them into key metrics across the teams, Senior Management, and Country Management teams
Manage the KPI alignment process across the units
Work with the stakeholders on goal-related activities across the year
Alignment of KPIs across the team
Provision and accuracy of relevant performance data
Troubleshoot for any inaccurate and/or incomplete KPI performance data
Evaluate and improve internal knowledge databases, platforms and tools to ensure program policies and guidelines remain relevant
Be a sounding board to country stakeholders to design and improve effectiveness of business metrics in measuring outcomes
Execute activities under the KPI program, monitor progress against designated timelines and keep stakeholders informed
Constantly review and improve internal knowledge databases, platforms and tools to enable all parts of the organisation to conduct effective and data-driven performance reviews
Plan and execute key governance activities including in-year data reviews, KPI and data audits to uphold program relevance and integrity
Support new workflows, policies and guidelines within the Program
Formulate and execute training and education initiatives with stakeholders across Ninja Van PH
Conduct training/briefing sessions with the relevant teams
Work with the Regional Planning Team in implementing the Goals program within PH
Create and deliver on agreed communication plans with developed materials and engage key stakeholder groups in the capacity of an advocate of the program
Scoping and project management of key initiatives, as may be assigned.

Qualifications

1-2 years of experience in business, finance or consulting environments
High level of self-motivation, initiative, intellectual curiosity, and drive. Able to proactively identify areas of improvement and develop solutions to address them.
Strong written and verbal communications skills, including experience in presenting business content to senior stakeholders, peers and general audiences.
Able to work independently with strong commitment and sense of urgency to deliver on agreed work products.
Have strong interpersonal and communication skills and be able to work across multifunctional teams and across geographies.
Meticulous and detail oriented with proficiency in GSuite and MS Office tools
Stakeholder management
Adaptability
Self-starter
Ability to work under pressure
Structured execution
Communication Skills – both written and verbal
Problem Solving
Graduate of any 4-year course with strong academic qualifications

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